The Lunch Hours feature in the WorkWeek Dashboard allows businesses to automatically deduct unpaid lunch breaks from employees' working hours. This helps ensure that payroll accurately reflects actual working time without manual adjustments. Here’s a detailed look at how to set it up and why it’s beneficial.

How to Set Up Lunch Hours

1. Access the Lunch Hours Rule:
   • Navigate to the Time Adjustments section and select Lunch hours.
2. Create a New Rule:
   • Click the Add rule button to open the configuration window.
3. Configure the Rule:
   • Rule Name: Enter a descriptive name (e.g., "Standard Lunch Break").
   • Unpaid Hours: Specify the length of the unpaid lunch break (e.g., 1 hour).
4. Set Conditions for Applying the Lunch Deduction:
   • Shift Length: You can choose to only deduct lunch if the shift is at least a certain length (e.g., only remove lunch hours if the shift is 5 hours or longer).
   • End Time Condition: Optionally, set a condition where the lunch break is only deducted if the shift ends after a specified time (e.g., after 2 PM).
5. Select Sites for Implementation:
   • Choose the sites where this lunch rule will apply by ticking the relevant checkboxes in the site list.
6. Finalise and Save:
   • Click Add rule to implement the configuration.

Why Automating Lunch Hours is Beneficial

1. Accurate Timekeeping:
   • Automatically deducting lunch breaks ensures that the recorded work hours precisely match the time employees are actually working, reducing discrepancies in payroll.
2. Consistency Across Locations:
   • By applying standardised lunch rules across multiple sites, businesses maintain consistent policies, ensuring fairness for all employees.
3. Time Savings for Administrators:
   • Automation eliminates the need for manual adjustments for lunch breaks, freeing up admin time to focus on more strategic tasks.
4. Compliance with Labour Laws:
   • Ensuring that unpaid breaks are correctly deducted helps businesses stay aligned with labour regulations, particularly regarding mandatory break periods and accurate wage calculations.
5. Prevention of Overpayments:
   • Deducting lunch breaks automatically helps prevent unintentional overpayments by ensuring payroll reflects only the hours employees are on the clock and working.

Setting up Lunch Hours in the WorkWeek Dashboard simplifies the management of unpaid breaks, ensuring time logs are fair, accurate, and reflective of true working hours. This automation supports smoother payroll processes and ensures consistent application of work policies across your organisation.

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