Timesheets Overview

The Timesheets section of the WorkWeek dashboard is a centralised space for managing and reviewing employee attendance records. This document provides an in-depth look at the key features and functionality of the Timesheets page, helping you to efficiently track work hours and manage payroll.

Key Features of the Timesheets Page

1. Date Range Selection

At the top of the page, users can select the date range for the timesheets they wish to view. This allows for flexible reporting and oversight, whether you're looking at a specific day, week, or custom date range.

2. Search and Filter Options

Use the Search bar to quickly find specific employees or entries. The Filter option further refines the data by criteria such as site location, shift status, or attendance type, making it easy to locate relevant timesheet records.

3. Timesheet Table Overview

The timesheet table provides key details for each shift:

Present: Indicates if the employee was present for the shift.
Date: The date of the shift.
Name: The employee’s name.
Employee Number: Unique identifier for each employee.
Site: The work location for the shift.
Clock In / Clock Out: The exact times the employee clocked in and out.
Total Hours: Total duration of the shift.
Paid Hours: Hours payable after unpaid breaks are deducted.
Unpaid Hours: Time deducted for unpaid breaks.
Comments: Notes related to the shift.
Absent Reason: Reason for any absence, like sick leave.
Absent Other Detail: Additional context for the absence.
Auto Clock Out: Indicates if the system automatically clocked out the employee.
Live Clock In Time / Live Clock Out Time: Real-time clock-in and clock-out times.
Modified At / Modified By: When and by whom the last change was made.
Creation Source: How the entry was created (e.g., mobile app or manual).
Last Modification Source: Source of the most recent modification.
Created At: When the timesheet entry was originally created.

4. Highlight Shift Alerts

The Highlight shift alerts toggle is a helpful tool to quickly identify shifts that may need attention. For example, entries flagged for manual review or shifts with missing information.

5. Add Shift/Leave

The Add shift/leave button allows admins to manually create or adjust shifts for employees who were unable to log their time through the mobile or web app. This ensures that all worked hours are accurately captured and reflected in payroll.

6. Download and Refresh Options

The Download button enables exporting the timesheet data into a report format for further analysis or record-keeping. The Refresh button updates the page with the latest timesheet data, ensuring you’re always working with the most current information.

Managing Timesheets

Admins can use this page to manage and approve timesheets, ensuring the accuracy of time and attendance records. Key actions include:

Reviewing daily and weekly hours to confirm they align with expected working patterns.
Adjusting any discrepancies directly in the system.
Adding shifts or leave for employees when necessary.

This section is also integral to ensuring compliance with labour laws by maintaining accurate records of hours worked, breaks taken, and any adjustments made.

The Timesheets page on the WorkWeek dashboard provides a comprehensive view of employee attendance, making it easy to manage and verify work hours. By leveraging the features such as date range selection, search filters, and shift alerts, admins can maintain accurate and efficient records, ensuring smooth payroll processes and workforce management.

→Next Page: How to Add a Shift in WorkWeek

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