How to Add a Shift in WorkWeek

The Add Shift/Leave feature in WorkWeek allows admins to manually create or adjust shifts for employees who couldn’t clock in or out using the mobile or web app. This ensures that all working hours are accurately captured for payroll and reporting purposes. Here’s a step-by-step guide to adding a shift:

Steps to Add a Shift:

1. Access the Add Shift/Leave Form

On the Timesheets page, click the blue + Add shift/leave button. This opens the form to input shift details.

2. Select the Site

Choose the appropriate work site from the dropdown menu. This links the shift to the correct location and ensures accurate reporting.

3. Assign the Employee

Select the employee from the dropdown list. You can add multiple employees if necessary. This associates the shift with the correct worker(s).

4. Confirm Arrival at Work (Optional)

If applicable, toggle the Arrived at work option to indicate that the employee has started their shift.

5. Set Clock-In and Clock-Out Times

Use the date and time pickers to set the Clock-In Time and Clock-Out Time. This defines the start and end of the shift.

6. Enter Unpaid Hours

Input any unpaid hours (e.g., lunch breaks) to automatically adjust the total paid hours. This ensures the timesheet reflects the actual payable time.

7. Add Comments (Optional)

Include any relevant notes or explanations in the Comment field. This can be useful for adding context to the shift, such as noting a reason for a late start or early finish.

8. Save the Shift

Once all details are entered, click the + Add Shift button to save the shift. The new entry will appear in the Timesheets table, where it can be reviewed and managed as needed.

Key Points to Remember:

Accuracy: Ensure the site, employee, and time details are correctly entered to avoid discrepancies.
Unpaid Hours: Remember to input any unpaid break time to correctly calculate paid hours.
Comments: Use the comments field for any special notes or explanations about the shift.
Review: After adding the shift, check the Timesheets table to confirm that the new entry appears correctly.

Adding shifts manually helps maintain accurate time records and ensures employees are compensated for their work, even when they miss clocking in or out through the regular methods. This tool is essential for handling special cases and maintaining comprehensive attendance records.

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