Learning path: Timesheets — Guides

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Next: Bulk Editing Shifts in WorkWeek

Editing a shift in WorkWeek allows admins to correct or update shift details, ensuring accurate time tracking and payroll processing. Below is a step-by-step guide on how to find and edit a shift.

Steps to Edit a Shift:

1. Locate the Shift in the Timesheets Table

• Navigate to the Timesheets page.
• Use the search bar or filters to find the specific shift entry you want to edit.
• Once located, look for the Edit button (pencil icon) on the right-hand side of the shift entry.

2. Open the Edit Shift Form

• Click the Edit button to open the Edit Shift form.
• This will bring up the editable details of the selected shift.

3. Update Shift Details

• Site: If needed, update the work site associated with the shift.
• Arrived at Work: Ensure this toggle is correctly set to reflect whether the employee was present for the shift.
• Clock-In Time: Adjust the clock-in time using the date and time picker.
• Clock-Out Time: Modify the clock-out time if necessary.
• Unpaid Hours: Update any unpaid break time, ensuring accurate calculation of paid hours.

4. Add or Update Comments (Optional)

• In the comment section on the right, add any notes or explanations about the shift changes. This helps provide context for the edits made.

5. Save the Shift

• After making the necessary updates, click the Save shift button to confirm the changes.
• The updated shift details will now be reflected in the Timesheets table.

Key Points to Remember:

• Accuracy: Ensure all updated details are correct to maintain accurate time and payroll records.
• Comments: Adding comments can be useful for providing context about changes, especially in case of discrepancies or adjustments.
• Review Changes: After saving, review the entry in the Timesheets table to confirm all updates have been applied correctly.

Editing shifts is an essential feature for handling adjustments and ensuring that records reflect actual worked hours accurately, supporting smooth payroll operations.

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