Learning path: Shift Verification — Guides

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The Shift Verification page in WorkWeek is designed to ensure accurate and reliable attendance tracking by comparing clock-in and clock-out data with the employee’s actual location. This feature leverages GPS and selfie verification to confirm the presence of employees on-site, helping to prevent time fraud and ensure compliance with attendance policies. Here’s a breakdown of the key elements and functionalities of the Shift Verification page:

Watch: review a shift

Look at the recorded clock-in and clock-out evidence before deciding what needs follow-up. The recording demonstrates the Shift verification view inside Timesheets; retain the qualifications in the written guide.

How to Use Shift Verification in the WorkWeek Dashboard — WorkWeek

How to Use Shift Verification in the WorkWeek Dashboard — WorkWeek

Source guide in Ask Megan · Sign in to WorkWeek to open the guide.

Select the site and date range, then open Shift verification. This crop shows the controls without employee photos or location records.

Key Features:

1. Employee and Site Filters

• At the top of the page, you can filter the data by All Sites or specific sites and by All Employees or individual employees. This makes it easy to narrow down the list to the relevant records you want to review.

2. Date Range Selection

• Choose a specific date range to view clock-in and clock-out data for a selected period. This is useful for daily, weekly, or custom date reviews.

3. Shift Details Display

• Each employee’s clock-in and clock-out records are displayed with the following details:
  • Clock-in and Clock-out Times: The exact time the employee started and ended their shift.
  • Location Data: The GPS coordinates of where the clock-in or clock-out occurred, including a link to view the location on a map.
  • Distance from Site: Indicates how far the employee was from the designated site when they clocked in or out, along with accuracy metrics in metres.
  • Unpaid Time: Details any unpaid break time during the shift.
  • Shift Date: The specific date of the recorded shift.

4. Accuracy Indicators

• If location data is available, it shows the distance from the actual site. When location data is missing or inaccurate, it highlights this in red with a message, such as No location data (accuracy: N/A).
• A link is provided for troubleshooting location accuracy issues, guiding users on how to improve GPS reliability.

5. Assign as Profile Picture

• A button allows you to assign the selfie verification image as the employee’s profile picture, adding another layer of personalisation and verification.

6. Navigating Through Records

• If there are many records to review, the page is divided into numbered sections. You can easily move between pages using the navigation controls at the bottom, allowing you to view all shift records without overwhelming the screen.

7. Download Option

• You can download the current page’s shift verification data for offline review or reporting purposes.

How to Use the Shift Verification Page:

1. Review Clock-in and Clock-out Times: Check the times to ensure they align with scheduled shifts.
2. Verify Location Accuracy: Use the location data to confirm the employee was at the expected site during clock-in and clock-out.
3. Address Location Issues: If location data is missing or inaccurate, follow the provided link to troubleshoot and improve GPS settings.
4. Download Reports: Export the data for further analysis or record-keeping.

The Shift Verification page is a vital tool for maintaining accurate attendance records and ensuring employees are present where they need to be. By leveraging GPS data and providing clear visibility into clock-in and clock-out activities, WorkWeek helps you manage workforce attendance with confidence and precision.

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