In this guide, we’ll cover the key WorkWeek Site Template fields that define work hours, break times, and overtime rules at each of your work sites. By completing these fields, you’ll establish clear workday parameters and set automated adjustments for breaks and overtime, ensuring tracking is seamless and payroll is accurate.
Overtime rules in WorkWeek are set at the dashboard level, meaning that the rule you configure will apply consistently across all sites under that dashboard. If your sites have varying overtime requirements, we’d be happy to help! Reach out to Megan, your Customer Success Manager, at [email protected] to discuss setting up an additional dashboard to meet your unique overtime needs.
For now, you can either include details on your overtime rules in the email when you submit your completed Site Template or discuss them directly with Megan during your onboarding session. This live session offers a great opportunity to see how we configure overtime settings in the WorkWeek dashboard and confirm that everything is aligned to support your team’s scheduling needs.
Start Time for Site
Set the official start time to track on-time arrivals and any early or late adjustments. This field is essential if you plan to use automated time adjustments or grace periods.
Grace Period (Before and After Start Time)
This buffer time around the start time accommodates minor variations in arrival times. For example, a 5-minute grace period will allow an employee clocking in at 08:05 to still be considered on time. This provides a balanced approach for tracking start times.
End Time for Site
Define the end time for the workday, which is used to calculate shift duration and track overtime if applicable. Setting an end time ensures consistent, accurate time logs for each day.
Grace Period (Before and After End Time)
This grace period around the end time accounts for small variances in end-of-day clock-outs, so employees are considered on time even with minor deviations. This setting provides fairness in clock-out tracking and reduces payroll discrepancies.
Lunch or Unpaid Hours
Use this field to specify lunch or unpaid break times that should not count towards paid hours. This setting allows for automatic deductions of lunch breaks, ensuring payroll accurately reflects active work hours.
Allow for Auto Clock-Out at End Time
Enabling auto clock-out will clock employees out at the designated end time if they haven’t clocked out manually. This setting helps prevent unintentional overtime, supporting accurate time tracking and payroll management.
These settings provide flexibility for managing work hours, breaks, and overtime efficiently across all of your sites. For any additional assistance or to clarify your overtime needs further, feel free to reach out to your Customer Success Manager at [email protected]. We’re here to make sure your setup supports your team’s unique needs from the start!
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